OAA Policies

P/F

Who can avail of the P/F grading option?


The P/F grading option is available for UG, ASP and MLS students.




What is the deadline for opting-in for (or out of) the P/F policy?


The deadline for the P/F policy is Week 8 in regular semesters, Week 4 in the summer.




How does one opt in (or out of) for the P/F policy?


Students will receive a form from the OAA asking whether they wish to opt-in for the P/F grading option. This form can be edited multiple times until the deadline (Week 8). If one wishes to opt-out, one may simply edit one’s earlier response, after the deadline, no changes will be possible.




For which courses can I avail of the P/F grading option?


The P/F policy can be availed for Foundation Courses, Introduction to Critical Thinking, Major/ Minor Courses. The P/F policy cannot be availed for Co-Curricular Courses, Independent Study Modules and Capstone related courses.




How many times can I avail of the P/F grading option?


P/F can be used only for one course in a semester.

  • A UG student can avail P/F for 8 credits throughout their undergraduate journey.
  • ASP and MLS students can avail P/F for a maximum of 4 credits.




Can I retake the course if I avail of the P/F grading option?


If you receive the grade ‘ P’, you cannot retake the course. If you receive the grade ‘ F’, you can retake the course.




How does P/F affect my transcript?


If you opt for P/F, and are assigned by faculty with any of the letter grades between A and D-, they will be reflected as a P on your transcript. This P will ensure you fulfill your Credit requirements as well as any Major/ Minor Requirements. It will have no impact on your (C)GPA. A P can under no circumstances be converted to a letter grade. If you receive the letter grade F, it has the same implications as a regular F (as it is one). This will impact your (C)GPA.




Can I pursue higher level courses if I receive a P or an F in a prerequisite course?


If you receive a P in a given course, you will be fulfilling credit requirements as well as meeting the prerequisite for Major/Minor courses that require that you pass that course. If you receive an F, you do not fulfill any requirements and will have to retake the course if you wish for it to count towards your credit requirements or towards prerequisites.




Will I receive Latin Honours if I avail of the P/F grading option?


Semesters in which a P grade has been taken will count towards the Latin Honours, but only courses that have both credit and regular letter grades associated with them count.





General

What are the GPA requirements for Latin Honours?


The GPA requirements* for being eligible for Latin Honours is 3.6 and above. Summa Cum Laude: CGPA 3.9 and above Magna Cum Laude: CGPA 3.75 and above Cum Laude: CGPA 3.6 and above * Students who have taken P/NR in Spring 2020 will be assessed for Latin Honours based on their other semesters, excepting Spring 2020. Note: This criterion is true for UG and ASP students only, not for MA Economics students whose thresholds are different.




I got C+ in a course, can I retake it in the next semester?


No, you are only allowed to retake the course if you got a grade C- and below.




What does an Incomplete mean?


An ' I' (Incomplete) is a temporary grade assigned for a course in which a student who, because of extenuating circumstances beyond his or her control has not completed all the term work/required work for a course or requests permission to defer the writing of a final examination. A student seeking an incomplete grade needs to write to the faculty for the same and it can be given only on the approval of the faculty. The faculty would, in such a case, upload an ' I' instead of the regular letter grade. To convert an Incomplete grade ' I' to a letter grade, a student gets 6 weeks into the next semester to complete the coursework, failing to which ' I' will automatically be converted into a Fail ' F' grade unless the faculty sends an email to OAA and requests an extension, with the usual implications this has on the GPA. A course that has an Incomplete grade assigned to it does not need to be retaken, it needs to be completed by the end of week six of the next semester. Please note that the ' I' also carries a grade point of 0.00, but this will change once the final grade is entered.




​How does a cross-listed course work?


  • Such a course fulfils the requirements of all departments cross-listed while earning you only four credits. It can be double, or triple counted, thereby fulfilling major/minor requirements of up to 3 departments. So, you receive only 4 credits for a POL/IR course for example, but it will contribute towards both your Pol major/minor and your IR minor/concentration.
  • Departments are free to specify a cap on cross-listed courses that can count towards the major, minor and concentration; and what rule applies for what batch. Therefore, students who want to take several cross-listed courses should always clarify with departments or with their AAB representative to get more details. Some departments have this information on their website.
  • When a course is cross-listed, the first department mentioned in the course code is that of the department the course arises from. For that department, the course doesn’t count as a cross-listed course. The status as cross-listed that is relevant to the cap on cross-listed courses applies only to the further departments mentioned in the course code.
The above information regarding the cross-listing of courses has been verified and approved by the Office of Academic Affairs. For more information refer to the mail sent by the Ministry of Academic Affairs to the OAA and the student body, dated 23rd April 2020.




How can I access the policy documents?


The policy document can be found at MyAshoka Portal > Login > Information and Documents.





Withdrawal

Until when can I withdraw from a course?


After the Add Drop period has concluded, in Weeks 4-8 students can Withdraw from a course with the permission of the Dean. A ‘ W’ will show on the transcript with no impact on (C)GPA. From Week 9 onwards, if students wish to Withdraw from a course, ' WF' will show on their transcripts and will have the same impact as an ' F' on the (C)GPA. If you are under exceptional circumstances, ' WX' will show on your transcript with no effect on (C)GPA.




Who is eligible for WX and what is it for?


It can be availed by UG, ASP, YIF, MA and MLS students. It is for those students who, at any given point in the semester, after the deadline for 'W' has passed, find themselves in exceptional circumstances rendering them unable to engage with academic work. In such cases, a student may withdraw under exceptional circumstances without any penalty. To receive a 'WX', the student’s request must be granted by the OAA.




What are the effects of WX on my transcript?


The courses that WX is availed for show up on the transcript with a WX and no credits are awarded. There is no penalty on the (C)GPA.




Am I eligible for Dean’s List, Latin Honours, other Merit Awards if I take W/X?


Yes, you are. W/X has the same effect on the transcript as a W, hence, you remain eligible for the aforementioned accolades. However, note that you need a minimum number of credits to be eligible for the Dean’s List.





UG Credits

Is there a situation in which I can complete fewer credits than the required minimum?


Students can complete fewer credits than the required number if they have been granted special permission by the OSL (on account of a learning disability). If you do not have permission from the OSL, you can request for a reduction to 12 credits in exceptional circumstances only. Such requests need to be well supported with materials documenting the exceptional circumstances and will be assessed on a case-by-case basis by the OAA. If approved, students will be asked to sign an undertaking that signals:

  1. Their acknowledgement of and full responsibility for the implications of going below 16 credits on their further trajectory at Ashoka.
  2. Their commitment to graduating on time or as soon as possible thereafter.




As per the UG Maximum Credits Policy, what are the number of courses I can do every semester in my Undergraduate journey?






Incomplete

When can I opt-in for an Incomplete?


A student can request an Incomplete because of extenuating circumstances beyond his or her control and cannot complete all the term work/required work for a course or requests permission to defer the writing of a final examination.




How can a student opt-in for an Incomplete?


A student seeking an incomplete grade needs to write to the faculty and request the same and it can be given only on the approval of the faculty.




What effect does an Incomplete have on my transcript?


On approval of the request for an Incomplete, the faculty will upload an 'I' instead of the letter grade. To convert an Incomplete grade 'I' to a letter grade, a student gets 6 weeks into the next semester to complete the coursework or less, as determined granted by the faculty, failing which 'I' will automatically be converted into a Fail 'F' grade unless the faculty sends an email to OAA and requests an extension, with the usual implications this has on the GPA.




Can graduating students take an Incomplete without deferring their Graduation?


Graduating students can still submit their work before the date of graduation allowing their professors to submit their grades and receive their transcripts on time. If this is not possible, students will be late graduated and arrangements will be made to receive a transcript at a later time. If you need your transcript by a certain date, it is best to write to the Office of Academic Affairs and the Registrar.





Audit

What is the deadline to change a Credit course to an Audit course?


The deadline to do so is Week 8.




When can I convert an Audit course to a Credit course?


Audit to Credit Conversion is approached on a case by case basis by the OAA. If a student wishes to do so, the course must meet the following criteria:

  • The course does not have a waitlist
  • There is approval from the faculty
  • The request has come in the official course add drop period (within the first four weeks)
If the request comes post 4 weeks, permission will not be granted even if faculty has allowed it. If it is within the first week, no faculty approval is needed to convert an audit course into a credit course, it can directly be done through the Registration Portal.